Addressing Letters Using Your Outlook Contacts List

By Beth Sunny
Posted Friday, December 3, 2004

Here's how to use the Outlook Contacts list to start writing a letter in Word...

You can use your Outlook Contacts list to start writing a letter in Word.

1. In Outlook, select a contact.

2. Choose New Letter to Contact from the Actions menu. This will start Word's Letter Wizard.

3. Complete step 1 of the Letter Wizard and then click Next. Step 1 lets you set up the letter's format, including date line, header/footer, page design, and letter style. You may also choose to use pre-printed letterhead.

4. Complete step 2 of the Letter Wizard and then click Next. Step 2 will contain the recipient information taken from the contact you had selected in Outlook. You may also add a salutation in this step.

5. Complete step 3 of the Letter Wizard and then click Next. Step 3 lets you include other letter elements such as a reference line, mailing instructions, attention line, and subject line. You can also add courtesy copy information, either manually, or by clicking on the Insert Address button.

6. Complete step 4 of the Letter Wizard and then click Finish. Step 4 lets you add sender information, such as name, return address, and closing and enclosure information. Step 4 also contains a preview of the letter. You can use the Back button to return to any of the previous steps if necessary.

About the Author
Beth Sunny is a writer, publisher, and computer trainer. She owns Software Training Resources (STR), a courseware company known for their "QuickSteps to Learning" training manuals. STR launched an exciting web site in January of 2001. The web site is specifically for the Computer Training Industry - (http://www.sharpertraining.com). The site offers a place for individuals in the Computer Training Industry a place to advertise their business, correspond with others in the industry, find training products, and discover software tips and read great articles relating to computer training. Visit the site today! (http://www.sharpertraining.com)