EMAIL TRICKS OF THE TRADE...

By Jim Daniels
Posted Wednesday, November 24, 2004

Here are some great tips, tricks, add-ons and shortcuts for two popular email programs; Qualcomm's Eudora and Microsoft Outlook / Outlook Express.

Microsoft Outlook and Outlook Express Tips and Tricks:

o Did you know that you can view ongoing email conversations by quickly changing the view in Outlook and Outlook Express? Select a message in your in-box, click on "View", point your cursor to "Current View" and then click "Group Messages by Conversation". You'll see all messages with that particular person and they'll be organized in a nice, neat thread!

o Worried about a virus? First off, NEVER open an attachment before virus checking it. Also consider using "Chilton Preview" rather than Outlook's built-in preview pane. (http://www.geocities.com/SiliconValley/Peaks/8392/)

Microsoft Outlook's AutoPreview lets you see just the first three lines of messages. It also leaves you susceptible to malicious code in html messages. "Chilton Preview" is a tiny add-on that puts a whole third pane on your Outlook window, to let you scroll through entire messages without opening them. It reads the plain text equivalent of HTML messages so it does not leave you vulnerable to malicious code in HTML mail.

o You can have Outlook and Outlook Express quickly add any email addresses to your Address Book. Just open any incoming message then right-click on the name you want to add. Then click on "Add to Address Book".

Outlook and Outlook Express keyboard Shortcuts:

o Press F3 to perform an advanced find. o Ctrl-Q will mark a message as read. o Ctrl-K matches the text typed into the TO field with an existing contact.

Outlook Add-ons you may want to try...

o ListsNet Tuner: (http://www.listsnet.com/about.html#Tuner)
o AutoReply: (http://www.nextword.com/AutoReplyprod.htm)
o Email Talks: (http://www.research-lab.com/)

Eudora Tips and Tricks

Qualcomm's Eudora 4.3 is now available. If you are a 4.x user, you can get the update for FREE at: (http://www.eudora.com/pro_email/updaters.html)

o Did you know that you can schedule outgoing messages for later delivery. To use this feature just hold down the Shift key as you click "send" or "queue" on your outgoing message. A box will pop up asking you when you want to send the message. This is a great feature for sending reminders to friends, family and even yourself! I use it all the time, as a matter of fact I just sent a scheduled message that will arrive a few days before my next anniversary. (Fellas; maybe you should do the same!)

o[/b] Need to move Eudora from one computer to another and save all your old mailboxes AND messages? Just save the .toc and .mbx files and copy them to the same directory in your new computer. Next time you reopen Eudora, bingo, all your old messages are there!

o If you ever have the need to get your email from a remote location but won't have access to a computer with Eudora, just grab a free web email account from Eudora at (www.eudoramail.com) before you go. You'll be able to send and receive email right through the browser of any computer with Internet access.

Eudora keyboard Shortcuts:

o Ctrl-A selects the entire text of a message.
o F7 toggles the preview pane on and off.
o Shift-space bar toggles a message between the read and unread status.

A few Eudora add-ons you may want to try...

o PureVoice Player-Recorder: (http://www.eudora.com/purevoice/)
o EasyTranslator Express: available at (www.download.com)
o Beginners interactive guide to using Eudora Light: (http://www.ultra.net.au/~chrisleroy/eudora.zip)

About the Author
Jim Daniels of (http://www.bizweb2000.com) - where over a million small business owners have found the straight scoop on how to make serious money online. For weekly online marketing help, get Jim's free BizWeb eGazette... mailto:freegazette@bizweb2000.com or visit: (http://www.bizweb2000.com)